Contract Administrator

Position

The Contract Administrator supports the overall operations of the Contract Department providing administrative support services such as document processing, general clerical, and receptionist duties.

Primary Responsibilities

•  General Office Administration – Provides a wide variety of office functions such as office logistics; drafting or preparing documents and/or spreadsheets and presentations; preparing photocopies and facsimiles; operating a variety of office equipment, greeting visitors, accepting, screening, and routing communications, and updating and maintaining files.
• Prequalification (PQF) Function – Identifies and distributes company prequalification documents, as required, for completion by Safety, QA/QC, Finance, and Division Managers; integrates information gathered and submits completed PQF’s. Requests PQF’s and corresponding documents from subcontractors and circulates for approval from Safety and Finance Managers.
• Operational Systems Support – Coordinates data collection, entry, and integrity of data into information systems and produces operational reports as required.
• Insurance – Requests insurance certificates from corporate risk management for company projects/clients. Requests insurance documentation from subcontractors for prequalification and/or issuance of subcontracts; requests insurance documentation from vendors as needed.
• Subcontracts – Prepares and distributes term subcontracts, stand-alone subcontracts, releases, and change orders. Maintains appropriate electronic files relating to all subcontract activities.
• Other – Performs special projects and completes all other duties as assigned or requested for the general support of the organization.

 Minimum Qualifications

• High School diploma or equivalent.
• Previous experience providing administrative support to the operation of a professional office environment.
• Ability to perform simple accounting procedures.
• Ability to operate basic office equipment.
• Previous work experience providing legal and/or contract management support is preferred but not required.
• Strong communication and interpersonal skills with the ability to communicate effectively with a diverse employee/customer base.
• Ability to create, compose, and edit written materials.
• Intermediate PC skills with experience using Microsoft office products such as Word, Excel, and Outlook.
• Ability to develop new techniques to expedite, compliment, or enhance inter-company group and overall company results.

Preferred Qualification

• Previous construction experience preferred but not required.

SJ Hamill Construction, LLC is an equal opportunity employer. 

 All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation,

gender identity, national origin, veteran or disability status.