Accounts Payable Specialist in Warrenville, IL at Pettibone LLC

Date Posted: 9/23/2020

Job Snapshot

  • Employee Type:
    Full-Time
  • Experience:
    At least 5 year(s)
  • Date Posted:
    9/23/2020

Job Description

Pettibone LLC is an operating platform of The Heico Companies, LLC, overseeing 11 independent manufacturing companies which produce a wide array of equipment and products serving multiple industries and end users. Pettibone's independent business model fosters entrepreneurship and growth and allows professional development at all levels. We are searching for a Corporate Accounts Payable Specialist located in our Warrenville office. The Accounts Payable Specialist is a key member of the Finance team responsible for shared services, accounts payable processing across all businesses under the Platform. With a growing accounting and finance team, there is significant opportunity for growth and advancement within the department.

Position Summary

  • Responsible for reviewing and vouchering vendor invoices for multiple companies
  • Manage exceptions within AP automation software for multiple companies
  • Ensure the timely payments of vendor invoices while maintaining accurate records and control reports
  • Perform and manage regular check runs
  • Investigate and resolve invoice discrepancies and related issues
  • Communicate with vendors and internal departments via phone, email and in-person
  • Initiate improved plant communication and drive process improvements in the full purchasing cycle
  • Create and maintain training documentation for new AP automation software
  • Develop innovative initiatives and lead follow through on projects

Job Requirements

  • Associate or Bachelor’s Degree in Accounting or Finance strongly preferred
  • Minimum of 5 years prior experience in an Accounts Payable processing or related function
  • Requires strong clerical skills in a professional environment
  • Must be detail oriented, accurate, thorough, and timely in completion of tasks.
  • Must be able to handle high volume transaction workload
  • Must have professional and effective verbal and written communication skills 
  • Proficient user of Microsoft Office and other accounting related software
  • Ability to analyze information and processes
  • Experience with Microsoft D365 Finance and Operations a plus.
  • Experience with accounts payable automation a plus. 
  • Maintains a positive attitude and contributes to a strong team atmosphere

Key Competencies

  • Unquestionable Integrity - Demonstrates the highest degree of integrity when engaging with associates, and stakeholders. Leads ethically by example and fosters a culture firmly grounded in the values of the organization.
  • Collaborative Style – Engages in problem solving and decision making. Is adept at bringing people together to tackle issues rather than dictate solutions. Has an inclusive working style and is professional and courteous. Builds strong relationships both internally and externally. Is both confident and humble.
  • Communication Skills - Excellent verbal and written communication skills with the ability to effectively deliver and reinforce consistent messages at all levels. Excellent listening skills.
  • Leadership Capability - Has the leadership acumen and credibility to work across the entire organization and develop talent. Should be hands-on, but able to delegate appropriately with the ability to motivate, inspire and commit an organization to a course of action and achieve results.

EOE M/F/D/V