Accountant

Company Overview

Stenograph LLC is a world leader in the court reporting industry and has been in business for 85 years. Stenograph provides a full suite of products and software for dictation and transcription applications. The company offers shorthand writing machines and computer-aided transcription software for the information technology needs of the court reporting and captioning communities. The company also provides training materials and professional development courses for students and court reporting professionals. The company markets its products through its sales force and distributors in the United States and internationally. Stenograph is solely owned by The Heico Companies, LLC, a privately held, $3B revenue company that specializes in acquiring distressed assets, improving their performance, and holding them for the long term.

Position Summary

The Finance team leads the accounting for Stenograph and a recent acquisition, TranscribeMe. The accounting for the two companies is currently performed separately, with the long-term goal of consolidating into one ERP.

The Accountant is a working accountant who will execute all accounting functions for the company, including performing day-to-day accounting operations and ensuring an accurate and timely month-end and year-end close.

The ideal candidate is a strong self-starter — motivated, reliable, and capable of operating independently while maintaining high accuracy and accountability. This person should be flexible in shifting focus between Stenograph and TranscribeMe as needed and open to change as our accounting processes evolve as we continue to integrate the two companies. We are looking for someone who will be hands-on but with a mindset for process improvement and growth.

Key Responsibilities

Core Accounting & Financial Close

• Execute all general accounting functions across the organization
• Perform month-end and year-end close activities, including bank reconciliations, journal entries, accruals, account reconciliations, and financial statement preparation.
• Maintain the general ledger, ensuring timely and accurate posting of transactions in accordance with GAAP.
• Prepare balance sheet reconciliations, revenue and expense analyses, and supporting schedules.
• Investigate and resolve discrepancies in financial records.
• Maintain and account for fixed assets, including depreciation calculations, capital acquisitions, and disposals.
• Ensure compliance with Generally Accepted Accounting Principles (GAAP) and company accounting policies.

Accounts Receivable

• Apply customer payments to the correct invoices and ensure timely and accurate posting to customer accounts.
• Reconcile customer accounts, research and resolve payment discrepancies, and maintain proper documentation.
• Prepare and analyze AR aging reports, highlighting overdue balances and working with internal teams to resolve collection issues.

Reporting & Analysis

• Produce timely and accurate financial reports, including P&L, balance sheet, and variance analyses.
• Analyze variances between actual results, budgets, and forecasts, identifying key drivers and trends.
• Provide financial data and insights to support management decision-making.
• Prepare supporting documentation for internal and external audits.

Process Improvement & Compliance

• Identify and implement opportunities to streamline accounting processes and enhance accuracy and efficiency.
• Maintain up-to-date knowledge of accounting standards and regulatory requirements.
• Ensure internal controls are followed and documentation is properly maintained.

Planning & Projects

• Participate in the development of annual budgets and monthly financial forecasts (supporting FP&A activities).
• Support strategic and financial initiatives with accounting and analytical expertise.
• Assist in the preparation of ad hoc financial analyses and special projects as assigned.

Qualifications

Required:

• 5–7 years of progressive accounting experience as an Accountant / Sr. Accountant, including general ledger management and month-end close.
• Bachelor’s degree in Accounting, Finance, or related field.
• Strong understanding of GAAP and financial reporting.
• Highly motivated self-starter with strong sense of ownership and accountability.
• Proficiency with accounting systems and Microsoft Excel.

Preferred:

• Experience with NetSuite (preferred, not required).
• CPA designation.
• Strong process improvement mindset and comfort working in a fast-paced, entrepreneurial environment.

Key Competencies

• Hands-on, proactive, and dependable.
• Excellent analytical and problem-solving abilities.
• Strong organizational and communication skills.
• Ability to operate independently while maintaining high standards of accuracy.

Compensation and Benefits

• Competitive salary with a range of $70,000-$90,000. 
• Hybrid schedule: 3 days in-office, 2 days remote (Downers Grove)
• Health, dental, vision, and 401(k) benefits.
• Paid time off and company holidays.