Payroll and Benefits Coordinator - Stoughton, WI in Stoughton, WI at Zalk Josephs Fabricators L.L.C.

Job Description

Key Responsibilities

Payroll Management: 

• Accurately process and manage the company's payroll on a weekly basis, ensuring all cost codes, hours, calculations and deductions are precise.
• Ability to hold self and others accountable to meet commitments, consistently delivering results within required timelines and expectations.
• Maintain confidential employee records, updating personal and payroll information as required, and ensuring data integrity.

Benefits Administration: 

• Assist with benefits enrollment and provide exceptional support to employees with inquiries related to their benefits.
• Address employee payroll and benefits issues with care, empathy, and efficiency, striving to provide timely solutions.

Human Resources Liaison

• Strong communication skills, with an emphasis on tact and diplomacy. This includes the ability to speak and write clearly to deliver service excellence – over the phone, through e-mail, or in all other interactions.
• Work collaboratively with others, creating partnerships with management, colleagues, and the rest of the human resources function.
• Strong organizational skills, with the ability to handle numerous projects simultaneously, while maintaining high accuracy and attention to detail.

Qualifications

• Associates Degree in Human Resources, Finance, Business, or equivalent experience of 3+ years
• Prior experience in payroll and benefits coordination
• Strong analytical and mathematical skills
• Excellent attention to detail and organization
• Ability to maintain strict confidentiality of sensitive information
• Strong communication and interpersonal skills
• Experience with Job Cost or Data Center Costing Payroll is a plus
• Knowledge of applicable federal and state payroll and benefits regulations is advantageous
• A passion for promoting a positive work environment and employee well-being

Job Duties of Payroll and Benefits Coordinator:

Onboarding

• Offer Letters
• Pre-Employment Drug Screen and Physical Appts
• UKG Digital Onboarding (I9, W4, Handbooks, Benefits review)
• MJT Badge
• MJT Crews – Default Job/Codes/
• MVR

Benefits

• Life Events
• Quarterly Shop Talks
• New Hire Enrollment
• Annual Open Enrollment

PR Documentation

• Wage/Status Changes – Probation, Promotions, Shift Changes, etc (Class Wage), UKG
• Wage Garnishments – Child Support
• 401K Enrollment, Benefit Enrollment/Benefit Changes
• Attendance Tracking/Points
• Probation Tracking – Holiday/Flex/Vacation
• Life Insurance Tracking

Payroll Processing

• MJT Review – including Job, Cost Code, Hours, OT and Breaktime rules
• Gross Adjusts – Foreman Shift OT
• Referral Bonus
• Company Holiday Entry (Adjust for Probation)
• Office PR Processing
• Check Processing/Stubs
• Register Approval-ACH
• Labor Hours Reporting for LE Reports
• Vacation Tracking
• Annual Shop Bonus and Annual Tool Allowance Checks

FMLA/STD/LTD/Leaves

• Ensure compliance with Corporate Leave Policies
• Assist EE’s with FLMA/STD filings
• Follow up on Leave/RTW documentation

Communication

• Assist EE’s with login/passwords for UKG & Benefit Focus (paystubs, W2s)
• Answer/Investigate HR and PR questions
• Ensure compliance with Corporate Required Trainings
• Anniversary Gifts
• Life Event Gifts

Terminations

• Exit Interviews
• UKG Processing
• Unemployment Claims Responses
• Verification of Employment

Safety

• Training Tracker
• Safety Observations
• SDS updates
• Monthly Safety Shop Talks
• Safety Days (Donuts & Subs)

Marketing

• Social Media
• Employee Engagement
• Event Planning
• Apparel Orders
• Community Outreach